All bookings made by clients at Beechfield House Hotel are accepted by Beechfield House Hotel (hereinafter called “the Hotel”) upon the following terms and conditions.
Prices
All prices quoted are inclusive of VAT. VAT will be charged at the rate prevailing as the event takes place. Wine and beverages priced are liable to change at short notice due to increase in duty levied by Customs and Excise.
Bookings and Payment
All bookings for accommodation are provisional until Beechfield House has received written confirmation from the Client and Beechfield House agrees to accept such confirmed booking. Confirmation must be by post, email or fax. Until such time Beechfield House will have no obligations to the Client.
Please confirm payment method when making booking. The Hotel reserves the right to cancel a booking without obligation if payment details are not provided as requested. A non refundable deposit of £50 per room will normally be required.
Current room prices are available from Beechfield House on request.
Other services or facilities requested by the Client are subject to the agreement of Beechfield House.
Payment on departure is required unless agreed in writing by the Hotel at the time of confirmation of the booking.
Where allowed, the Hotel credit terms are 14 days from the date of the invoice. An interest charge may be added to all outstanding balances after the due date calculated at a rate of 2% per month.
Cancellation by the Hotel
The Hotel reserves the right to cancel any booking forthwith and without obligation to the client in the event of the following circumstances:
• If the Hotel or any part of it is closed due to damage or destruction caused by fire or other cause beyond the control of the Hotel which shall prevent if from performing its obligations in connection with the booking. In these circumstances every effort will be made to accommodate the booking in another establishment.
• If the client is more than 28 days in arrears with any payment due under this contract.
• If the Hotel in its sole discretion believes the booking or the client might prejudice the reputation of the Hotel.
Cancellation by the Client
All deposits paid are non-refundable and non transferable.
Where a booking is cancelled by the client, the client shall pay to the Hotel the following:
1 to 2 rooms booked
24 hours notice to be given to avoid a cancellation charge equivalent to 1 night’s stay per room.
3 to 4 rooms booked
72 hours notice to be given to avoid a cancellation charge equivalent to 1 night’s stay per room.
5 or more rooms booked
Bookings for 5 or more rooms must be confirmed with each guest name advised 7 days prior to the arrival date, should any of the rooms need to be released;
7 days must be given to avoid a cancellation charge equivalent to 1 night’s stay per room.
Check-in and Check-out Times
Check in time is between 2.00pm and 11.00pm on the date of arrival.
Check out time is before 11.00 am on the date of departure.
Changes to these times will incur the following further charges:
• late check in after 11.00pm up to 1.00am £15.00
• after 1.00am – each additional hour £10.00
• late check out up to 1.00pm £10.00
• departure from bedroom after 1.00pm the full room rate will be charged.
(Keys may be collected in advance subject to availability)
Client Use of the Hotel
The Hotel can accept no responsibility for the property of the guests and clients of the Hotel and reserves the right to ask the client or his guests to leave if they act in an unreasonable manner.
The client and his guests attending the event shall:
• Not carry any electrical or other works including amplification and lighting at The Hotel nor introduce hazardous or dangerous items, without the Hotel’s prior consent.
• Bring no wines, spirits or food into the Hotel for consumption on the premises without prior agreement. Corkage is charged at £15.00 per bottle for champagne, £25.00 per magnum, and £10.00 per bottle of wine.
• The client shall be responsible for any damage caused to the Hotel’s property by the client or his guests and shall pay the Hotel on demand the amount to make good or remedy any such damage.
• Vacate all rooms by 11 o’clock am on the day of departure.
• Comply with the licensing and other regulations relating to the Hotel.
The decision of the management of the Hotel will be final and binding in respect of all these terms and conditions.
By receiving these Terms and Conditions we assume you accept them unless we are notified otherwise.
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