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All bookings made by clients at Beechfield House Hotel are accepted by Beechfield House Hotel (hereinafter called “the Hotel”) upon the following terms and conditions.
Prices
All prices quoted are inclusive of VAT. VAT will be charged at the rate prevailing at the time the event takes place. Wine and beverages priced are liable to change at short notice due to increases in duty levied by Customs and Excise.
Numbers attending your event
Please provide provisional numbers at the time of booking. The Hotel reserves the right to agree a minimum number to be charged for the event at this time.
If a client’s booking is accepted by the Hotel on the basis that a minimum number of guests will be attending the function, the amount payable by the client will be calculated on such numbers or on the numbers actually attending, whichever is greater.
The client shall notify the Hotel in writing no less than 7 days prior to the date on which the function will take place, the final number of persons who will attend such functions and the client will pay charges for all such persons despite subsequent drop in attendance.
Booking and Payment
• Please confirm payment method when booking your event. The Hotel reserves the right to cancel an event without obligation if payment details are not provided as requested.
• New clients may be required to pay 14 days prior to the event by Pro-forma invoice for all charges including room hire, food and all pre-ordered beverage. A further invoice for any additional food and beverage will be sent after the function. Commercial clients may request credit facilities by contacting the Hotel prior to subsequent functions.
• Where allowed, the Hotel credit terms are 14 days from the date of the invoice. An interest charge will be made on all outstanding balances after the due date calculated at 2% above base rate of HSBC Bank.
• Provisional bookings will be held for 2 days unless otherwise agreed by the Hotel, after which time the Hotel reserves the right to release the booking without prior notice.
• Accommodation bookings for 5 or more rooms must be confirmed with each guest name being advised 7 days prior to the arrival date. Should any of the rooms need to be released, 7 days notice must be given to avoid a cancellation charge equivalent to one night’s stay. For accommodation bookings of less than 5 rooms, 24 hours notice must be given to avoid a cancellation charge equivalent to one night’s stay.
• Details of all equipment required must be advised at least 7 days prior to the event.
Cancellation by the Hotel
The Hotel reserves the right to cancel any booking forthwith and without obligation to the client in the event of the following circumstances:
• If the Hotel or any part of it is closed due to damage or destruction caused by fire or other cause beyond the control of the Hotel which shall prevent if from performing its obligations in connection with the booking. In these circumstances every effort will be made to accommodate the booking in another establishment.
• If the client is more than 28 days in arrears with any payment due under this contract.
• If the Hotel in its sole discretion believes the event or the client might prejudice the reputation of the Hotel.
Cancellation by the Client
All deposits paid are non-refundable and non transferable.
Where booking is cancelled by the client, the client shall pay to the Hotel the following percentages of the estimated event cost:
• If cancellation occurs less than 7 working days before the event, 100% of the cost.
• If cancellation occurs less than 2 weeks before the event, 50% of the cost.
• There will be no charge other than the retention of any deposit paid if cancellation occurs more than 2 weeks before the event.
Client Use of the Hotel
The Hotel can accept no responsibility for the property of the guests and clients of the Hotel and reserves the right to ask the client or his guests to leave if they act in an unreasonable manner.
The client and his guests attending the event shall:
• Not carry any electrical or other works including amplification and lighting at The Hotel nor introduce hazardous or dangerous items, without the Hotel’s prior consent.
• Bring no wines, spirits or food into the Hotel for consumption on the premises without prior agreement. Corkage is charged at £15.00 per bottle for champagne, £25.00 per magnum, and £10.00 per bottle of wine. Other charges available on request.
• The client shall be responsible for any damage caused to the Hotel’s property by the client or his guests and shall pay the Hotel on demand the amount to make good or remedy any such damage.
• Vacate all bedrooms by 11.00am on the day of departure.
• Comply with the licensing laws and other regulations relating to the Hotel.
Unless otherwise stated, the conference rooms will be available between the hours of 8.30am and 5pm for a day let and 6.30pm to midnight for an evening booking. An additional room hire charge will be made if you exceed these times.
The decision of the management of the Hotel will be final and binding in respect of all these terms and conditions.
By receiving these Terms and Conditions we assume you accept them unless we are notified otherwise.
01225 703700
Email Enquiries
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Beechfield
House Luxury Country House Hotel, Beanacre, Chippenham, near Bath, Wiltshire,
SN12 7PU |
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